Member Revenue Reconciliation
Reconciled member payments, refunds, processing fees, bank deposits, and monthly reports.
Service
Gym Bookkeeping & Monthly Close
Industry
Fitness and Wellness
Engagement
Gym Monthly Bookkeeping Support
The challenge
Membership Sales Did Not Match Bank Deposits
Membership sales, refunds, processor fees, and delayed payouts passed through different systems. Without a consistent reconciliation, the gym could not easily explain deposits or clearing balances.
Key Issues Identified
Revenue across billing platforms
Unexplained processor balances
Gross sales versus bank deposits
our Approach
Reconcile Membership Sales and Bank Deposits
We reconciled membership reports to processor transactions, refunds, fees, and bank deposits, then checked clearing balances and applicable sales tax entries. A documented month-end close improved the consistency of financial reporting.
01
Trace Membership Sales
Compared monthly membership sales reports with processor transaction records.
02
Reconcile Bank Payouts
Reconciled payouts, refunds, fees, and outstanding clearing balances.
03
Record Adjustments
Recorded gross receipts, fees, tax entries, and supported adjustments.
04
Complete Monthly Close
Established regular reconciliations and a monthly reporting process.
Sales Deposits Reconciled
Gross payments, refunds, processing fees, and deposits were reconciled.
Clearing Balances Traced
Outstanding processor balances were identified and made traceable.
Consistent Monthly Reports
Monthly reviews support clearer revenue, tax, and operating reports.
THE RESULT
Gym Sales and Deposits Reconciled Monthly
Membership sales, refunds, fees, and bank deposits were reconciled. Clearing balances became easier to trace, supporting dependable monthly financial reports.
EXPLORE OUR SERVICES
Financial Support Built Around What Comes Next.
From tax preparation and bookkeeping to payroll, advisory, entity setup, and tax resolution, Hyman Financial Solutions provides clear CPA guidance for the deadlines, decisions, and financial responsibilities that matter most.
Tax Planning
Understand your potential federal and state tax liability before the year closes. Our CPA tax planning services project income and payments, evaluate withholding and estimated taxes, and examine available strategies involving owner compensation, retirement contributions, investments, and business deductions while you can still act.
Small Business Accounting
Go beyond transaction entry with small business accounting that examines the general ledger, balance sheet, adjusting entries, and month-end results. Our CPA firm helps owners resolve accounting discrepancies, understand financial statements, and maintain reporting that supports financing, tax returns, and sound management decisions.
Forecasting & Analysis
Test a major business decision with cash flow forecasts, projected results, and documented assumptions before committing resources. We build financial models for hiring, debt, pricing changes, capital purchases, and expansion, helping owners compare scenarios and anticipate funding needs.
Tax Preparation
File federal and state tax returns with a CPA firm that reviews your income, deductions, credits, carryovers, and supporting documents before submission. We prepare individual, self-employed, rental property, partnership, and corporate returns, explain the expected filing result, and coordinate electronic signatures through a secure client portal.
Payroll Services
Pay employees and S corporation owners through an organized payroll process with timely wage calculations, scheduled paydays, tax deposits, and required filings. We coordinate payroll setup, Forms 941 and 940, state withholding and unemployment reports, W-2s, and payroll reconciliations based on your company's needs.
Fractional CFO Services
Get recurring financial leadership without committing to a full-time chief financial officer. Our fractional CFO services combine monthly management reporting, KPI reviews, cash flow oversight, and decision support to help owners evaluate profitability, staffing, pricing, debt, and growth with more consistent financial insight.
Bookkeeping Services
Keep your books current with monthly bookkeeping that reconciles bank and credit-card accounts, organizes payment-processor deposits, and produces financial statements. QuickBooks Online support and catch-up cleanup help resolve missing entries, owner transactions, and unreconciled balances before they disrupt reporting or tax preparation.
Entity Setup & Compliance
Choose an appropriate tax classification and establish the registrations that a new or changing business needs. Our CPA firm helps with EIN applications, state tax accounts, S corporation election filings, payroll readiness, and accounting setup, while legal formation and ownership documents remain with qualified counsel.
Tax Resolution
Received an IRS notice, facing unpaid taxes, or trying to resolve a filing problem? Our CPA firm reviews notices, tax transcripts, balances, penalties, and deadlines to determine practical next steps. We assist with past-due returns, account corrections, payment arrangements, and agency responses within the agreed representation scope.